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Access to IT Systems

Knowing which systems we use and how to access them is essential to your ability to undertake your role with UHL. We work closely with the services to ensure you have access to clinical systems and network access as well as eUHL. 

Network Accounts

The Junior Doctor Administrators (JDAs) or Medical Staff Administrators (MSAs) will process the request to setup your UHL network account.  Your login details will be issued to you by your administrator on your first day, either at the doctors induction or at your local induction.

Registration Authority (RA)

To enable you to have access to our ICM system you will require an RA Smart Card. 

  • If you are a new to the NHS, we will need to issue you with an RA Smart Card and give you access to the required systems. 

  • If you are an exsisting NHS employee, you will already have an RA Smart Card from your current Trust which we can update to give you UHL permissions. If you do please e-mail us your 12 digit UUID number located on the front of your RA Smart Card.

To ensure your RA Smart Card is activated on your first day, it is essential for you to

  • complete the RA form and e-mail it to IMTRA@uhl-tr.nhs.uk.  You also need to ensure you have your essential documents with you on your first day. 

  • complete the online ICM training, within the first 2 weeks of you commencing in post.

Electronic Prescribing and Medicines Administration (ePMA)

EPMA is currently live on the LRI site in the following specialties/wards:

  • Medicine wards – Wards 15, 16, 23, 24, 25, 26, 29, 30, 30HDU, 31, 33, 34, 36, 37 and 38, 42, 43 and Infectious Diseases Unit

  • Main theatres - PACU/Recovery and Trauma MSK Theatres

  • Oncology/Haematology wards – Wards 39, 40, 41, BMTU & Oncology Assessment Unit

  • Trauma Musculoskeletal wards – Wards 17, 18 and 32

If you are working in the above specialties/wards or your out of hours commitments are based at the LRI in the above areas, it is essential for you to complete the online training via the eUHL platform

Accessing your ePMA e-learning (Mandatory) from outside of UHL

You can access the e-UHL webpage from outside of UHL and complete your ePMA Prescribers e-learning which is mandatory. The ePMA Team will be onsite to provide support with use of the system, alternatively contact us on x2644. Please note this part is not mandatory but strongly encouraged so that you have a good understanding of the system and that will make it quicker and safer for you to use.

Once you have completed your e-learning, you can either print off and hand in or email your Certificate of Achievement to your JDA (any grade of doctor below Consultant) or Head of Service (Consultant) and they will request for an ePMA account to be set up by IM & T and you will then receive your user name and password (this can take up to 4 working days).

Prescriber User Guides and hints and tips on how to get the most out of ePMA

When you arrive at UHL, go to INsite (the Trusts intranet), type in ePMA and follow the links to User Guides.


  • Don’t be afraid to ask your fellow peers and senior medical colleagues for support when using EPMA

  • You can go back to your e-learning to remind yourself how to use ePMA

  • Ask the ward pharmacy team  for help and advice 

  • Any queries with ePMA access, please contact IM&T on x8000 or email IM&T Service Desk Requests Mailbox (mailto:sdrequests@uhl-tr.nhs.uk).

  • For clinical queries with ePMA you can contact the ePMA Team on x2644 or via the global email of "ePMA Team".